Sample International Travel Policy

Travel Policy During National/International Unrest

Policy:
Business travel should be limited to those situations where business cannot be reasonably conducted without face-to-face interaction or visits to specific locations. Special rules for times of international or national crises including threats of terrorism, local unrest or war are provided below.
Procedures:
1. Safety of international travel will be determined by following State Department guidance on travel by Americans to other countries. Under no circumstances will employees travel to countries declared as unsafe.
2. Employees on travel in countries which later become declared unsafe will be expected to leave the country immediately, making contact with the U.S. embassy and/or U.S. consulate wherever possible before departure.
3. The employee’s direct supervisor is expected to monitor the notices for high-risk countries on a daily basis to ensure the safety of existing employees during travel out of the country.
4. Domestic travel should proceed as planned, following current guidance issued by the FAA regarding safety and security.
5. All employees traveling during such periods should leave their supervisors with a detailed itinerary including flight information, destination contact information, cell phone number and updated emergency contact information prior to departure.
6. Employee safety is of primary concern and will always be carefully balanced with business and job-related requirements.
7. Employees who have particular concerns about traveling at a specific time or to a specific location should address their concerns with their supervisor.